Urbantonic stands out as a leading expert in Conference Events Management and Planning in South Africa, specifically Cape Town & Johannesburg. With 23 years of experience, we know that orchestrating a successful conference is a complex task. That’s why our dedicated team of event planners are here to simplify the process for you. From intimate meetings to multi-day conferences, we handle every detail—from permits and venue selection to innovative theming, mood boards and 3D visualizations. Our extensive experience includes fostering strong relationships with a network of skilled external suppliers and developing robust in-house capabilities. Whether you need catering, AV and technical support, marquees, we ensure seamless communication with top industry professionals to bring the best services to your conference.
We offer comprehensive support including on-site venue inspections (or recommendations if you haven’t chosen one yet), detailed floor plans, cost estimates, and vendor contracts. Our expertise in creative conceptualization and theming allows us to either bring your vision to life or develop a unique and engaging concept for your conference.
Why Choose Us?
- Full-Service Management: We manage the entire conference planning process from start to finish.
- Expert Oversight: Our experienced team oversees all setups, functions, and post-event strike.
- Seamless Coordination: We liaise with suppliers and work directly with clients to ensure smooth operations.
- Comprehensive Support: We handle permits, security, medical services, sanitation, and venue hire.
- Creative Solutions: Our team specializes in developing innovative concepts or refining your ideas.
- Extensive Supplier Network: We have established relationships with a wide range of suppliers, covering audio-visual, technical, entertainment, infrastructure, venues, and catering, ensuring all aspects of your conference are handled efficiently.
- Flexible Rentals: We offer a diverse range of items for dry hire from our extensive catalogues.
Whether you’re organizing a conference in Cape Town, Johannesburg, or Pretoria, Urbantonic is your one-stop solution for all conference planning needs. Let’s discuss how we can make your next conference a remarkable success!
